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Commencement Information

Graduation

Congratulations Graduates!

Commencement is the culminating event of an academic career, perhaps as significant to family and friends as it is to the graduate. As you begin planning for this very special occasion, this page will provide you with the essential information you need to know for the recognition of your success.

Please note: Changes may be made to this schedule of events without notice. Schedule modifications made subsequent to this document are announced through memoranda, newsletters, and other official documents and publications of the University. Please review the Commencement webpage frequently for updates.


April 2022 Commencement

Details will be forthcoming regarding the specific time and size of each ceremony. Decisions regarding number of guests attending the ceremonies and safety measures will be made at a later date.

Bachelor and Associate Degrees

Saturday, April 30, 2022

  • Check-in: Time and location for check-in TBD
  • Commencement Ceremonies: Beginning times for ceremonies TBD.

Doctorate, Master and Education Specialist Degrees

Saturday, April 30, 2022

  • Check-in: Time and location for check-in TBD
  • Commencement Ceremonies: Beginning times for ceremonies TBD.

Commencement ceremonies are held in Cutlip Auditorium located in the McNutt Campus Center and typically last approximately one hour.

Ivy Ceremony: Ivy Ceremony will occur Friday, April 29, 2022, at 6:00 p.m., in conjunction with the Senior Award Ceremony. Registration will be at 5:30 p.m. in front of Academic Hall main entrance (facing Senior Lake). Professional photographer will be on site. Please be sure to wear your cap and gown.

Commencement Policies

The deadline to Register is April 1, 2022.

Undergraduate October, December 2021; March and April 2022 conferrals: Undergraduate students who will have their degrees conferred in October, December 2021, March or April 2022 may participate in the April 2022 commencement ceremony.

Undergraduate June and August 2022 conferrals: Undergraduate students who will have their degrees conferred in June or August 2022 may participate in the April 2022 commencement ceremony with the approval of the academic dean. Students may petition to “walk short” if they are within six hours of their requirements and they register to complete the missing requirements at WWU before the end of their conferral date. (IE: A student who walks short in April 2022 must complete requirements prior to the June/August conferral date, or their conferral date will be pushed back.) They must complete the “Request To Participate In Commencement Short Credit Hours” form that is located in Owlnet. You can access that by using your Quicklaunch login, then Student Forms; or by logging into Owlnet, Student Tab; Student Forms tab. The deadline to Register is April 1, 2022.

Graduate Commencement Policy: Graduate students who will have their degrees conferred in October, December 2021, March, April, June, or August 2022 may participate in the April 2022 commencement ceremony. All students who participate in the April 2022 commencement ceremony must complete requirements prior to their conferral date, or their conferral date will be pushed back.

Doctoral Students:

Doctoral Students may participate in the commencement ceremony immediately following the date of the successful defense of their dissertation. The deadline to register is April 1, 2022.

Graduates planning to participate in the commencement ceremony must take the following steps (click on each link to complete the step):

Register to Attend Ceremony

Order your Regalia

  1. Order your regalia through Herff Jones by April 2, 2022, at 11:59 pm, to avoid a late fee.
  2. Orders after April 2, 2022, at 11:59 pm will be charged a late fee and will be accepted until 11:59 pm on April 10, 2022.
  3. Orders will not be accepted after April 10, 2022, 11:59 pm.
  4. Printed Invitations and announcements for mailing to family and friends may be ordered from Herff Jones (see above link). All regalia must be ordered from Herff Jones. You are only required to order regalia. All other purchases from Herff Jones are voluntary.
  5. When you receive your regalia, check it with the following list to make sure you have the correct colors, etc.
    • Associates: Gray cap and gown with white tassel
    • BA: Black cap and gown with white tassel
    • BFA: Black cap and gown with dark brown tassel
    • BS: Black cap and gown with gold tassel
    • BSW: Black cap and gown with light yellow tassel
    • MA: Black cap and gown with drab/green hood and drab brown tassel
    • MBA: Black cap and gown with drab/green hood and drab brown tassel
    • MED: Black cap and gown with blue/green hood and light blue tassel
    • MHA: Black cap and gown with Kelly Green/green hood and Kelly Green tassel
    • EDS: Black cap and gown with blue/burgundy hood and light blue tassel
    • EDD: Black tam/gold tassel, black gown/blue chevrons and front plaque, black hood blue/green bands. 

If you receive incorrect regalia, please call Herff Jones Customer Service at 800.837.4235.

**Please arrive with regalia on and ready to walk. There are no areas for dressing.

Seating

Decisions regarding number of guests attending the ceremonies and safety measures will be made at a later date.

Accessible Seating

There will be designated areas for guests with disabilities, mobility issues, and for deaf/hard of hearing guests. Please notify Janice Tate at Janice.Tate@williamwoods.edu or 573.592.1174, if you require special seating arrangements.

Live Video Stream

Live video will be available approximately 15 minutes before each ceremony at this link:

https://portal.stretchinternet.com/wwuowlsadmin/

Graduation Fee

A non-waivable $100 graduation fee must be paid to William Woods Student Financial Services before your diploma will be released. All graduates must pay this fee, even if they are not participating in the graduation ceremony. The fee will be added to your accounts receivable statement approximately one month prior to your conferral date. The graduation fee does not cover the cost of your cap and gown. Order your cap and gown through Herff Jones at the link above.

Official Diplomas

Diplomas are not issued at the ceremony. If you have successfully completed all coursework and your account is clear, your diploma will be mailed to you six to eight weeks after your conferral date. The name on your diploma will be the exact name William Woods has on record. For name changes or personal information updates please contact the Registrar's Office at 573.592.4249 at least four weeks before your conferral date. Last day to change name: The last day to change your name without a $50.00 fee is 30 days prior to your conferral date.

Dress Code

Business casual, no flip-flops or tennis shoes. Only dark shoes are appropriate with academic regalia. Please leave all personal belongings with a friend or family member i.e., purses, phones, coats, etc. You will not be allowed to carry anything with you during the procession or as you cross the stage.

Professional Photos

A professional photographer will be provided by GradImages. Photographs may be purchased at a cost determined by GradImages. There is no obligation to purchase the photographs, and there is no cost for the service. GradImages offers a discount if you register your email address prior to Commencement date at https://www.gradimages.com/Registration. Contact information for customers is 800.261.2576 or https://www.gradimages.com.

Gifts from the Logo Store

Order online from the Logo Store:  https://store.williamwoods.edu

Parking/Shuttle Service

  • Parking is available at various locations on campus. Golf carts will be available to transport guests from the parking areas to McNutt Campus Center.
  • Handicap parking is available on the west side of McNutt Campus Center.

Area Accomodations

For information on area accommodations, please contact the Chamber of Commerce of Callaway County at 573.642.3055

Restaurants: https://callawaychamber.chambermaster.com/list/ql/restaurants-food-beverages-22

Lodging: https://callawaychamber.chambermaster.com/list/ql/lodging-travel-15

Driving directions  Campus Map (PDF)

For other questions, please contact Janice Tate at  janice.tate@WilliamWoods.edu or call 573.592.1174.

Although commencement is not a required activity, William Woods University encourages you to participate. Commencement marks a very important step in life as an occasion of celebration and achievement. You have worked very hard, and this ceremony gives the university the opportunity to congratulate you.