Admissions Menu

Job Details

Job Title: Extramural Funding & Program Coordinator

Department: University Advancement

Reports To: Vice President & Chief Advancement Officer

Job Type: This is a full time, exempt position.

General Description:

The Department of University Advancement is a critical piece of William Woods University’s mission to create
and promote a student-centered learning environment valuing inclusion, creativity, and intellectual inquiry that
prepares learners for success in diverse organizational and community settings. Concurrently the Center for
Leadership & Character as a subset of University Advancement, aligns with the university mission by providing
critical leadership programming, research, and learning opportunities both within and externally to the university.
As a key component of both of these functional areas, the Extramural Funding & Program Coordinator is a
unique and innovative position responsible for identifying and assisting in the procurement of extramural funding, and administration of related projects (University Advancement), while maintaining the logistical coordination of
events and learning related to Project CLEAR (Creating Leadership Entrepreneurship Action & Response), a
grant-funded project to stimulate economic viability with the socially vulnerable contexts across the state of
Missouri (Center for Leadership & Character).

COMPENSATION PACKAGE: Salary is commensurate with experience and qualifications. A benefits plan
inclusive of medical, dental, retirement, etc. is provided. Additionally, university employees, their spouses, and
dependents are eligible to enroll in academic courses and/or programs at no or reduced tuition cost.

Essential Duties and Responsibilities:

1. Advance the critical objectives within the Project CLEAR grant award
2. Coordinate and assist in the facilitation of leadership and entrepreneurship events associated with Project
CLEAR and the Center for Leadership & Character
3. Assist in the development and facilitation of Project CLEAR leadership and entrepreneurship student and
community learning in coordination with the Center for Leadership & Character
4. Assist in the monitoring, evaluation, and reporting of impact and learning outcomes associated with Project
5. Manage student and community communication in alignment with the Project CLEAR grant award
6. Coordinate the planning and preparation of grant proposals for interdisciplinary departments
7. Provide guidance and assistance to investigators in the interpretation of funding agency/foundation regulations and requirements
8. Serve as a liaison between investigators, granting agencies, foundations, and the Department of Advancement
9. Assist in preparing comprehensive budget justifications for investigators
10. Prepare and compile all components of grant submissions, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency/foundation requirements
11. Develop and maintain systems for recording and tracking grant proposals, awards, and related monitoring
12. Create and distribute standard and special reports, studies, summaries, and analyses
13. Develop and maintain a repository of reference documentation, including funding agency requirements and
forms, investigator profiles and curriculum vitae, abstracts and reference literature, and other pertinent materials
14. Facilitate and support the research and identification of funding opportunities on behalf of investigators
15. Monitor and coordinate the administration of post-award reporting and project revisions

Position Requirements:


The successful candidate will have the ability to:

1. Create an inclusive and challenging leadership and entrepreneurship-focused learning environment to maximize students’ and community stakeholders’ potential through the Center for Leadership & Character
2. Facilitate leadership and entrepreneurship training for students and community stakeholders in coordination with Center for Leadership & Character staff and faculty
3. Collaborate with partners across campus to ensure the successful design and implementation of leadership and entrepreneurship learning initiatives in curricular and co-curricular contexts
4. Demonstrate knowledge of leadership studies and student development, scholarship of teaching and learning, pedagogical approaches to teaching leadership, program administration and assessment best practices, and curriculum design
5. Demonstrate effectiveness in working with college students, colleagues, and community constituents
6. Interact with research investigators, funding agencies, and university administration with respect to budgeting, preparation, etc. of grant proposals
7. Produce integrated grant submissions in accordance with funding agency requirements
8. Develop and maintain specialized files and databases for tracking and reference purposes
9. Provide advice and interpretation to investigators in the application of general and specific funding policies,
regulations, and requirements
10. Conduct post-award monitoring of grants administration for adherence to regulations and agency requirements
11. Provide documentation reflecting the completion of a graduate degree in leadership, student affairs
administration, evaluation, or a related field from an accredited university/college


1. Demonstrated commitment to diversity, equity, and inclusion in practice
2. Strong interpersonal, problem-solving, and communication skills
3. Ability to communicate effectively, both orally and in writing
4. Knowledge of or ability to develop knowledge of current trends relating to potential funding streams to advance the university mission
5. Ability to determine informational needs, collect and analyze information, and develop reports
6. Skill in the use of personal computers and related software applications
7. Skill in organizing resources and establishing priorities
8. Ability to prepare and/or assist in the preparation of financial reports, statements and/or projections
9. Ability to provide technical advice and information to faculty and staff across interdisciplinary spaces
10. Knowledge of grant funding policies and procedures and applicable local, state, federal, and university
11. Knowledge of or ability to develop knowledge of federal, state, and/or community funding sources and
12. Knowledge of or ability to develop knowledge regarding budgeting and fiscal management principles and
13. Ability to conduct literature reviews and/or searches
14. Provide documentation reflecting the completion of an undergraduate degree in leadership, student affairs
administration, evaluation, or a related field from an accredited university/college

Work Schedule:

This is an exempt, 12-month position that occasionally requires travel and weekend/evening
event coordination.

William Woods University has been consistently ranked as one of the top 100 regional universities in the Midwest by U.S. News and World Report. Founded in 1870, William Woods marked the 150th anniversary of its founding in 2020. Headquartered on 225 scenic acres in Fulton, MO, the university offers undergraduate and graduate degrees in a variety of disciplines in campus, outreach, and online settings. It is a coeducational, independent, professions-oriented institution that provides both undergraduate and graduate opportunities.
The University is especially strong in offering unique academic programs that set it apart from others in higher education, including nationally renowned degree programs in Equestrian Science and American Sign Language; Cybersecurity; Athletic Training, and the Show-Me GOLD/Army National Guard officer training program. The commitment to educating the total student in our quality academic offerings, in a campus environment that allows one-on-one student professor interaction, has proven highly appealing to prospective students; our incoming class for the Fall 2022 semester increased by 40 percent over the previous year.

William Woods University is an Equal Opportunity Employer

William Woods University is an independent institution chartered by the State of Missouri with main campus facilities in Fulton, MO.  It has been operating continuously since 1870, taking its current form as a coeducational university with undergraduate and graduate programs in 1993.  Today, William Woods draws approximately 2,000 undergraduate and graduate students from 35 states and approximately 11 foreign countries.  William Woods has been ranked as a Top 100 Midwest University by U.S. News and World Report, and has been recognized for the quality and affordability of its online degree programs.  With a full liberal arts curriculum, William Woods also offers a strong professional tradition, with nationally ranked programs in Equestrian Studies and American Sign Language. Its graduate education program figures strongly in the administration and leadership of Missouri's state school system.  William Woods University is governed by a self-perpetuating board of trustees, and remains committed to serving the public good by helping students link intellectual development with the responsibilities of citizenship and professional life.

William Woods University is an Equal Opportunity Employer