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Job Title: Advancement Officer

Department: University Advancement

Reports To: Vice-President of University Advancement

Job Type: This is a full time, exempt position.

General Description:

The advancement officer works with current and prospective donors for William Woods University.  The successful candidate will have the ability to increase donations from current donors and effectively solicit and recruit new University donors.  The advancement officer plays a key role in securing substantial financial resources and gifts that enable the University to accomplish its mission and achieve its strategic goals.  Additionally, this position provides administrative support for all giving efforts at the University and assists in the administration and maintenance of all policies and procedures for accepting major and planned gifts.

Essential Duties and Responsibilities:

  • Manage a portfolio of prospects, identifying prospective individual donors, sometimes companies, and initiate appropriate personal cultivation, solicitation and stewardship activities, requiring a minimum number of prospect proposals, travel, and a significant number of personal visits. Responsible for working with donors and prospects able to give in the $10,000 - $100,000 range, cultivating them, soliciting them, and providing stewardship through personal visits, phone contact, email, and written correspondence.
  • Meet annual performance standards with respect to minimum number of submitted major gift proposals, accepted proposals, and substantive visits and contacts.
  • Upgrade donation level of existing donors through cultivation, solicitation, and providing stewardship through personal visits, phone contact, email, and written correspondence.
  • Establish annual goals for identifying new prospects.
  • Participate in alumni gatherings, when appropriate.
  • Prepare and present proposals and solicitation materials for prospects.
  • Meet and work with prospects in both one-on-one and group settings.
  • Travel on behalf of University Advancement.
  • Assist with University Advancement events (including Alumni Weekend, donor recognition events, campaign events, etc.).
  • Work collaboratively with University Advancement colleagues to ensure the goals of the office are met.
  • Provide continual input on improved processes for University Advancement.
  • Other tasks as assigned.


Position Requirements:

  • A bachelor’s degree is required. 
  • Experience working in a collaborative environment that is focused on the needs of students, parents, faculty, staff, alumni, and friends of the university. 
  • Ability to communicate effectively with colleagues, alums and donors by phone and in person
  • Donor focused with the ability to learn and understand organizational relationships and use them to achieve objectives and goals.
  • Excellent time manager with the ability to prioritize and coordinate tasks with attention to deadlines, manage concurrent projects, and ability to create and follow set strategy of goals and objectives.
  • Ability to draft correspondence as required
  • Ability to comprehend written guidelines
  • Ability to work in a fast-paced and stressful work environment
  • Ability to use a variety of computer systems
  • Above average mathematical and calculation skills
  • Above average verbal and written skills
  • Ability to work both independently and as a member of a team
  • Ability to establish and maintain effective working relationships with colleagues, students, alumni, donors and friends of the university


Typical Physical Demands:

  • Ability to lift 10 pounds.
  • Ability to read, write and speak the English language effectively.
  • Ability to sit for long periods of time.
  • Ability to talk on phone for long periods of time.
  • Ability to travel by car or air.

Work Schedule:

This is an exempt, full-time, 12-month position with occasional evening and weekend responsibilities.



William Woods University is an independent institution chartered by the State of Missouri with main campus facilities in Fulton, MO.  It has been operating continuously since 1870, taking its current form as a coeducational university with undergraduate and graduate programs in 1993.  Today, William Woods draws approximately 2,000 undergraduate and graduate students from 35 states and approximately 11 foreign countries.  William Woods has been ranked as a Top 100 Midwest University by U.S. News and World Report, and has been recognized for the quality and affordability of its online degree programs.  With a full liberal arts curriculum, William Woods also offers a strong professional tradition, with nationally ranked programs in Equestrian Studies and American Sign Language. Its graduate education program figures strongly in the administration and leadership of Missouri's state school system.  William Woods University is governed by a self-perpetuating board of trustees, and remains committed to serving the public good by helping students link intellectual development with the responsibilities of citizenship and professional life.

William Woods University is an Equal Opportunity Employer