Admissions Menu

Academic Policy Details


Satisfactory Academic Progress

Students must make Satisfactory Academic Progress towards earning a degree as stipulated in the chart below to receive financial aid at William Woods University from all Federal, State and institutional programs.  Academic Scholarships funded by WWU are renewed based on the renewal criteria outlined on the Scholarships and Awards Program information you received at the time of your initial award notification.


Total hours completed and recognized by WWU for degree completion




Minimum Cumulative GPA




Minimum % of total hours completed




Maximum total hours attempted allowed to complete degree requirements for current primary program of study

150% of the specified degree programs published length of completion

Title IV SAP Evaluation

  1. Title IV SAP is calculated after each semester/payment period following the student’s first term of enrollment as a regular degree-seeking student, including new students who are admitted on academic probation. 
  2. Quantitative (hours attempted and earned) and qualitative (cumulative GPA) SAP progress is measured. 
  3. Changes in major may alter your SAP status, which is based upon the current degree level pursued; therefore, if you change your major, you may be permitted to go beyond the published length of completion. 
  4. Students meeting the standards listed above when calculated are in Title IV SAP good standing.  If either the quantitative measures are not meet, the student is not in good SAP standing.
  5. Students may receive one semester of probation.  During the probation the student will receive Title IV aid.  If the student does not meet the SAP standards the subsequent semester, the student will be placed on SAP suspension.
  6. Title IV SAP Suspension is required for students who do not meet the requirements as shown above. They are ineligible for financial aid during the period of suspension. (See appeals). 
  7. Rules are applied uniformly to all students for all periods of enrollment whether or not aid has been previously received. 
  8. Students who are on academic dismissal are not Title IV eligible. (See appeals). 
  9. Title IV Eligibility is reestablished after the student improves their academic record to meet the minimum standards or an appeal due to unusual and/or mitigating circumstances is approved. 
  10. Students are notified by a letter from the Office of Student Financial Services if Title IV eligibility is in question. Please contact the SFS Office if questions arise.


  1. All courses taken at WWU are counted as hours attempted. This includes courses which end as incompletes, failed, or withdrawn. Repeat courses will show in attempted hours once. Dropped courses will not be reflected in attempted hours. 
  2. Only courses successfully completed are recognized by the WWU Registrar’s Office as acceptable for progressing toward degree completion are counted as earned. This means hours earning grades of A, B, C, D, or P. 
  3. Courses not successfully completed are considered hours attempted and not earned. Unsuccessfully completion of credit hours means earning grades of U, F, W, FN, or FSA. 
  4. All courses designated as repeated for grade improvement count as hours attempted, but only count once if passed as hours earned.
  5. Courses attempted repetitively for credit count as both hours attempted and passed as hours earned. 
  6. Audit and no-credit classes are ineligible for financial aid and do not count in Title IV SAP calculations. 
  7. The official institution GPA determined by WWU Registrar’s Office is used for all qualitative measures.

Additional Earned Credits

  1. All credit hours applicable to the current degree pursuit attempted through study abroad programs, off-campus programs, and through consortium agreements with other institutional count in both attempted and earned calculations.

Transfer Students

  1. Transfer students with no grade history at WWU will enter on SAP Good Standing. 2. Transfer students with grade history at WWU may be evaluated upon re-admittance. 3. Complete academic transcripts for work attempted at other institutions are expected to be submitted to the Office of Enrollment Services before the beginning of the first semester at WWU. A standard SAP calculation including this work and WWU hours will be run by the next scheduled increment. 4. All accepted transfer hours will show as hours attempted and earned. 5. Students failing SAP will be placed on SAP Suspension and they are ineligible for financial aid during the period of suspension. (See appeals)

Re-admit Students

  1. Former WWU students who were not enrolled at WWU for the most recent semester will re-enter at the Title IV SAP status earned at the end of their last WWU enrollment.

Appeals and Reinstatement

  1. SAP Suspension may be appealed if unusual and/or mitigating circumstances affected academic progress. Such circumstances may include a severe illness or injury to the student or an immediate family member, the death of a student’s relative, student activation into military service or other circumstances as deemed appropriate for consideration by the SAP Appeals Committee.
  2. To appeal the student must submit a letter to the Office of Financial aid no later than 15 business days before the beginning of the semester for which reinstatement is desired. This should explain in detail why they failed to meet the minimum academic standards, what unusual and/or mitigating circumstances caused the failure and how their situation has improved.
  3. The SAP Appeals committee decision result will be sent to the student by mail or electronic means.
  4.  Appeal approvals will give the conditions and timeframe for maintaining aid eligibility.
  5. Students with approved appeals will be placed on SAP probation for the next enrollment period. At the end of that enrollment period, the student’s SAP status will be reevaluated. In order for the student to remain eligible for financial aid, the student must be meeting the SAP standards or successfully following the academic plan provided in the SAP probation letter.
  6. SAP Appeals committee decisions cannot be appealed to another source.
  7. Students who raise their cumulative standards to equal or exceed the minimum requirements should contact the Director of Financial Services to see if they may be reinstated to SAP Good Standing from that point forward.
  8. The SAP Appeals committee members are the Dean of Student Life, Academic Dean, Registrar, and Director of Student Financial Services.

Revised 4/07/2014

Academic Catalog 15-16