In an effort to keep room rates low and to operate an economically efficient organization, William Woods University reserves the right to move/consolidate residents to reduce losses in revenue and to fill vacancies that may occur throughout the year. This policy has been established to deal with the difficult task of room consolidations, and to ensure that such consolidations are performed in a fair and equitable manner.

When one of the occupants of a room or an apartment moves out, the remaining occupant(s) must obtain a roommate from a list of students who do not have roommates, pay the private room rate if eligibile, to move to another room or apartment.

The consolidation process must be completely accomplished within seven days after the vacancy occurs. If the entire process has not occurred within this seven-day time period, the student(s) shall automatically begin to be charged and be obligated to pay for their room(s) on a prorated basis at the higher single room rate. In cases where none of the consolidating parties wish to move, priority to remain will be based upon

(1) length of enrollment at WWU,

(2) earned credit hours and
(3) length of room occupancy.

Students who willfully refuse to participate in the consolidation process will be charged the private room rate. The University will make a reasonable attempt to accommodate room requests for double occupancy, but reserves the right to assess additional fees for single room occupancy caused by a resident refusing to accept a new room or new roommate. Also, the University reserves the right to deny double occupancy to residents who, after repeated attempts, cannot be placed with a roommate. Residents denied double occupancy status will be charged private room rates.

Exemptions from the requirement to either consolidate or begin paying a single room rate are as follows:

1. If there is an uneven number of students without roommates within a given residence hall, one of the individuals selected by the Director of Residential Life will not be required to consolidate or pay a single room rate until the next vacancy occurs in that building or until the university reassigns the space.

2. No consolidation is required of vacancies that occur in a room after the fifth week of class for the fall semester and the fourth week of class for the spring semester.