Semester Instructor How To...
Class lists are available on Owlnet this will update immediately as students register - you will need to make yourself very familiar with Owlnet. Since students may drop or add during registration and the first week of classes, it is importatn to stay up-to-date through Owlnet. If students appear in your classes and are not on Owlnet, please send them directly to the Registrar’s Office. Keep attendance on students whose names are on your class lists, but do NOT SHOW UP. After add/drop week, you will need to print a final class list from Owlnet which you need to sign and return to our office noting any necessary changes to the list. If students drop classes after add/drop week, these changes will appear on Owlnet. If a grade of a "WF/WP" is assigned, you will be able to view this on Owlnet.
William Woods University is committed to setting and maintaining high academic standards that reflect real world demands for excellence. Within this framework, student academic progress is evaluated using a full range of grades “A” through “F.” There is no requirement that grades be artificially curved in any given class.
Students receive the grades they earn without regard to tuition reimbursement, GPA requirements or other pressures. Students’ work is evaluated against a standard of performance required of the successful professional. Students are not permitted to undertake extra credit or special assignments to raise grades, unless the opportunity is provided to the class as a whole and is approved by the instructor prior to the grading of the final examination.
The grade lists are available on Owlnet. Please double-check them for accuracy. You should NEVER add names to the grade lists. If students stop attending, but do not officially drop, their name will appear on the grade list at the end of the semester. You must assign an “F” grade for these students. If a student’s name is missing, contact our office immediately so we can check on the matter and correct it. The grades are due by noon on the Tuesday following the last day of classes for the semester. It is important for students to receive grades in a timely manner. If there are extenuating circumstances that prevent you from meeting this deadline, please notify our office.
It is important for students to let us know when they are going to withdraw from a class. Once the paperwork has been processed through our office, the grade list should be accurate. If students officially drop a class, a grade of “WF/WP” appears on the grade lists. If students have officially added your class, their names will appear on the grade lists. If a student’s name appears without a grade of “WF/WP,” you must assign a grade (A-F) and indicate the number of absences.
POLICY: The “Incomplete” grade is used exclusively to indicate that serious illness or extenuating circumstances late in the semester prevented the student from completing the final portion of the course work. The Incomplete Grade is never granted for purposes of convenience or to enable the student to have extra time to complete assignments.
The obligation to remove an Incomplete grade rests exclusively with the student. The student must honor this obligation within 15 class days into the next semester in which the Incomplete grade was recorded. Failure to satisfy this obligation will automatically result in assignment of the grade earned without completion of the course being recorded.
PROCEDURE: Complete a Request for Incomplete Grade form PRIOR to the end of the semester.
Change Of Grades
POLICY: Once grades have been turned in to the Registrar’s office, they may be changed for only one of three reasons:
- To change an Incomplete grade to a letter grade
- To correct a mathematical error (requires additional documentation)
- To accommodate a change resulting from an appeal
Procedure: Complete a Grade Change Request form and return it to our office. Grade changes are not automatically approved by the Academic Dean. Do not communicate a change to the student until the request has been approved.
Students who believe a grade has been assigned in error or who wish to have a grade reviewed must first submit their concerns in writing to the instructor within 20 days of the end of the semester. The instructor shall then have 15 days in which to reply in writing. [If no response, the student goes to the next step.] If a mathematical recording or other technical error is discovered, the instructor may recommend an appropriate grade change to the Registrar. This should be completed within 30 days after the end of the semester.
If the grade is still in dispute, the second step is for the student to discuss the grade with the appropriate division chair [or directly go step 3 if the chair is the instructor]. If,after meeting with the division chair, the student still disputes his/her grade, step three is for a written appeal to be submitted to the Academic Dean. The appeal must allege
- That a computational, recording, or other technical error has been made but not acknowledged by the instructor; or
- That the grade has been assigned in an arbitrary, capricious, or vindictive manner, or in a manner intended to inappropriately manipulate or control the student.
No other grounds for appeal exist. The appeal should include copies of all correspondence between the student and the instructor regarding the grade plus any other supporting documents. A copy of the appeal will be submitted to the instructor. If the Academic Dean determines that sufficient evidence exists for a review, the Academic Council will undertake a review within 20 days. The findings of the Academic Council are shaped as recommendations to the instructor and are shared with the Dean.
To insure accurate, up-to-date student records, procedures and deadlines must be followed. Please support our office by adhering to the academic deadlines (per the academic calendar) and procedures as outlined in the university catalog.