Tuition Remission Policy for Adjunct Faculty

Summary:

The educational assistance program is intended to provide employees and their dependents with an opportunity to enroll in undergraduate course work for credit at the university at a reduced cost.

Employee Eligibility:

Adjunct Faculty (Graduate College)

Beginning July 1, 2006 an adjunct faculty member must have completed teaching twenty-four (24) credit hours from July 1 through June 30 for a dependent to be eligible for tuition remission the following Fall and Spring Semesters the traditional undergraduate program. The dependent is determined by their being claimed on the adjunct’s income tax. There are no sponsorships allowed under this policy.

Employees who meet the adjunct faculty admissions requirements of the university will be entitled to a 100% remission of tuition. The employee is responsible for payment of all course fees and other fees related to enrollment. In programs where the cost of books and other fees are included in tuition, the employee will be charged a reasonable predetermined fee for such. For purposes of tuition reduction, advanced placement credits and credit for experiential learning are considered special course fees and are the responsibility of the employee. In some cases there may be courses offered that are contracted through other institutions and charges for those courses are incurred by William Woods University on a per credit hour basis. In such cases, those charges will be passed onto the employee/dependent/etc. It is the employees’ responsibility to verify what qualifies for tuition remission and what does not.

Employees are admitted into a course on a space available basis. Employees may be asked to withdraw if space is required to accommodate paying students.

This benefit applies only to regular courses offered through one of the academic divisions of the university and does not include special programs, institutes, or workshops.

Tuition Remission for employees is considered a fringe benefit. As such, taxability is determined by IRS laws in effect at the time the benefit is received. Taxable benefits will be included on form W-2.

Dependent Eligibility:

The adjunct faculty member must be employed and meet the criteria listed under the eligibility section above prior to the beginning of the semester to be eligible and receive tuition remission for that semester of study.

The spouse or dependent children of an adjunct faculty member are entitled to full tuition reduction at the university with full participation in the LEAD program. Should the spouse or dependent lose their LEAD award, tuition remission will be reduced by the amount of the LEAD award. The determination of dependence is interpreted in the same manner as established by the IRS. A dependent child of divorced parents is treated as the dependent of both parents.

WWU attendees are required to complete the FAFSA (Free Application for Federal Student Aid) through the Student Financial Services Office. All students entitled to this tuition reduction are subject to the normal admissions requirements as well as the payment of the application fee. The student is responsible for payment of all course fees and other fees related to enrollment.

Once an employee’s dependent, who is enrolled at William Woods University, is no longer considered “dependent,” he/she will be permitted to complete the academic year in the traditional program at no tuition charge.*

Tuition remission for spouses, and dependent children or stepchildren is considered a fringe benefit. As such, taxability is determined by IRS laws in effect at the time the benefit is received. Taxable benefits for such will be include on form W-2.

How to Enroll:

Tuition remission forms are available in the university Office of Human Resource and Benefit Services. Forms must be completed in order for tuition remission to be applied to the employee’s account.

*Students enrolled who fail to meet the participation requirements of the LEAD Program lose their eligibility for the LEAD Program and thus also lose the LEAD award amount designated toward tuition remission and will be required to pay that portion of the tuition.

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