Job Details

Job Title: Gallery Coordinator

Department: Fine & Performing Arts

Reports To: Arts Division Chair

Job Type: This is a full time, exempt position.

General Description:

The primary function of the Gallery Coordinator is to promote the Mildred M. Cox Gallery through coordinating events which target community involvement and student recruitment.  The individual will develop, implement, promote, and document programs for a wide range of audiences.  This position is responsible for maintaining the inventory of the university’s permanent collections, and will solicit, schedule, and oversee all gallery exhibits and receptions.  The coordinator will develop programming for events through a variety of media including print, email, website, and social media outlets.

A Bachelors degree in Art or Art Education is preferred along with experience working in a gallery or museum.

Essential Duties and Responsibilities:

Major responsibilities may include, but are not limited to the following: 


  • Schedule artists to exhibit work
  • Plan and execute receptions 


  • Junior High/High School Field Trips
  • Kemper Kids art lessons
  • High School Juried Show
  • Merit Badge College
  • Development of additional events to attract prospective students


  • Festival of Wreathes
  • Open Call Juried Show
  • Alum Donated Art Sale
  • Continuing Education for teachers
  • Family Fun Days
  • Development of additional events that connect the central Missouri community to the Gladys Woods Kemper Center for the Arts
  • Manage children’s programming, including day camps 


  • General administrative tasks
  • Supervise student workers
  • Other duties as assigned by the Arts Division chair
  • Duties subject to change based on skills of applicant and needs of the Arts Division

Position Requirements:

  • Knowledge of gallery practices. 
  • Must be able to work independently, but also thrive in a collaborative setting.
  • Strong organizational and interpersonal skills.
  • The ability to manage multiple projects simultaneously.
  • Excellent communication skills.
  • Proficient knowledge of Microsoft Office, including Word, Excel, and Outlook.
  • The ability to schedule and manage student workers, interns and/or other volunteers as needed; the ability to work occasional evening and weekend hours as required.
  • Genuine interest in and willingness to work with students; understanding of student attitudes, concerns, and problems.
  • Ability to exercise maturity and responsibility in dealing with faculty and students.

Typical Physical Demands:

  • Ability to lift and hanging artwork, including using a ladder.
  • Ability to lift up to 30 lbs.
  • Ability to climb several flights of stairs several times each day.
  • Ability to crouch, kneel, bend, or stand for long periods.
  • Ability to work outdoors in inclement weather.
  • Ability to speak and read English fluently.
  • Ability to use a computer keyboard.
  • Effective mobility skills required to move about freely and quickly in office and on campus.
  • Must possess a valid Missouri driver's license and meet the requirements of the William Woods University vehicle policy.

Work Schedule:

This is a 12 month, benefit eligible, exempt staff position requiring 40 hours per week, with occasional evening and weekend work.

William Woods University is an Equal Opportunity Employer